Buildings and Works Committee.

§59

Summary

(1) There shall be a Buildings and Works Committee to carry out minor and major infrastructure development activities of the University efficiently and in a time bound manner. (2) The Buildings and Works Committee shall consist of the following members, namely :- (a) the Vice-Chancellor - Chairperson ; (b) Chancellors nominee from the Board of Governance ; (c) Chief Engineer of the Public Works Department, in-charge of the region in which the University is situated, or his nominee not below the rank of Executive Engineer from that region ; (d) one eminent engineer, nominated by the Vice-Chancellor from the private sector ; (e) an eminent Architect, nominated by the Vice-Chancellor from the private sector ; (f) Head of the Planning and Architecture Department, if any ; (g) Registrar ; (h) Finance and Accounts Officer ; (i) Head of the Department of Civil Engineering or in absence of Head of Civil Engineering Department, then faculty member of Civil Engineering, nominated by the Vice-Chancellor - Member-Secretary. (3) All members of the committee, other than ex-officio members shall hold office for a term of three years and shall not be eligible for renomination. (4) If any vacancy occurs in the office of a member, the same shall be filled within one month, by the Chancellor or Vice-Chancellor, as the case may be. (5) The Buildings and Works Committee shall,- (a) under the direction and overall superintendence of the Board of Governance, be responsible for the execution of all types of works, including major works to be executed through the private agency or contractor or the Public Works Department ; (b) accord administrative approval and financial sanction, subject to availability of funds in the budget, to the maintenance work ; (c) recommend and obtain administrative approval and expenditure sanction of the Board of Governance in respect of all minor and major works ; (d) recommend to the Board of Governance through the Finance and Accounts Committee, a 'Programme of Works' to be executed in the ensuing year, specifying maintenance works, minor works and major works, separately ; (e) prepare a panel of three Architects and other specialized consultants of proven experience and merit, for the University works and get the same approved by the Board of Governance ; (f) on getting administrative approval and expenditure sanction of the Board of Governance to minor and major works, to get the plans and estimates of such works prepared from the Head of the Civil Engineering Department of the University or the Architect selected for a project, borne on the panel of approved Architects of the University ; (g) maintain a list of approved contractors on the basis of their technical experience and financial capability for execution of maintenance works and minor works ; (h) be responsible for making technical scrutiny as may be considered necessary by it ; (i) be responsible, after careful scrutiny, for the acceptance of tenders received for maintenance works and major works ; (j) exercise general supervision over the work of the technical staff of the University, and in particular, ensure that essential records and data are maintained up-to-date and that the rejected tenders are retained for a reasonable period ; (k) ensure that the Head of the Civil Engineering Department of the University or in his absence, faculty member of Civil Engineering certifies the completion of works in accordance with the designs finally approved by the architect, if appointed, in respect of maintenance works and minor works ; (l) associate and deliberate with the consulting Architects, as and when necessary ; (m) settle rates not covered by the tender and settle claims and disputes with contractors in respect of approved major works, minor works and maintenance works : Provided that, if any claims or disputes are likely to cause excess over the approved estimated cost of the works, prior sanction of the Board of Governance shall be obtained to such an excess amount ; (n) exercise such other powers and perform such other duties as may be conferred upon it by the Statutes. (6) The Chairperson of the committee shall, in respect of major works, minor works and maintenance works, have the power to sanction the payment of monthly Running Account Bills of a work, subject to such bills having been examined by the Architect, where appointed, and certified as 'fit for payment' by the Head of the Civil Engineering Department of the University or in his absence, faculty member of Civil Engineering. The bills so paid shall be put up for approval of the committee at its ensuing next meeting. (7) If there are reasonable grounds for the Chairperson of the committee to believe that there is an emergency which requires immediate action to be taken, he may exercise the powers of the committee. Such cases shall be reported by the Chairperson at the ensuing next meeting of the committee. (8) Procedure for the execution of all types of works in the University and procedure for conduct of business at the meetings of the committee shall be as prescribed by the Statutes.

(1) There shall be a Buildings and Works Committee to carry out minor and major infrastructure development activities of the University efficiently and in a time bound manner. (2) The Buildings and Works Committee shall consist of the following members, namely :- (a) the Vice-Chancellor - Chairperson ; (b) Chancellors nominee from the Board of Governance ; (c) Chief Engineer of the Public Works Department, in-charge of the region in which the University is situated, or his nominee not below the rank of Executive Engineer from that region ; (d) one eminent engineer, nominated by the Vice-Chancellor from the private sector ; (e) an eminent Architect, nominated by the Vice-Chancellor from the private sector ; (f) Head of the Planning and Architecture Department, if any ; (g) Registrar ; (h) Finance and Accounts Officer ; (i) Head of the Department of Civil Engineering or in absence of Head of Civil Engineering Department, then faculty member of Civil Engineering, nominated by the Vice-Chancellor - Member-Secretary. (3) All members of the committee, other than ex-officio members shall hold office for a term of three years and shall not be eligible for renomination. (4) If any vacancy occurs in the office of a member, the same shall be filled within one month, by the Chancellor or Vice-Chancellor, as the case may be. (5) The Buildings and Works Committee shall,- (a) under the direction and overall superintendence of the Board of Governance, be responsible for the execution of all types of works, including major works to be executed through the private agency or contractor or the Public Works Department ; (b) accord administrative approval and financial sanction, subject to availability of funds in the budget, to the maintenance work ; (c) recommend and obtain administrative approval and expenditure sanction of the Board of Governance in respect of all minor and major works ; (d) recommend to the Board of Governance through the Finance and Accounts Committee, a 'Programme of Works' to be executed in the ensuing year, specifying maintenance works, minor works and major works, separately ; (e) prepare a panel of three Architects and other specialized consultants of proven experience and merit, for the University works and get the same approved by the Board of Governance ; (f) on getting administrative approval and expenditure sanction of the Board of Governance to minor and major works, to get the plans and estimates of such works prepared from the Head of the Civil Engineering Department of the University or the Architect selected for a project, borne on the panel of approved Architects of the University ; (g) maintain a list of approved contractors on the basis of their technical experience and financial capability for execution of maintenance works and minor works ; (h) be responsible for making technical scrutiny as may be considered necessary by it ; (i) be responsible, after careful scrutiny, for the acceptance of tenders received for maintenance works and major works ; (j) exercise general supervision over the work of the technical staff of the University, and in particular, ensure that essential records and data are maintained up-to-date and that the rejected tenders are retained for a reasonable period ; (k) ensure that the Head of the Civil Engineering Department of the University or in his absence, faculty member of Civil Engineering certifies the completion of works in accordance with the designs finally approved by the architect, if appointed, in respect of maintenance works and minor works ; (l) associate and deliberate with the consulting Architects, as and when necessary ; (m) settle rates not covered by the tender and settle claims and disputes with contractors in respect of approved major works, minor works and maintenance works : Provided that, if any claims or disputes are likely to cause excess over the approved estimated cost of the works, prior sanction of the Board of Governance shall be obtained to such an excess amount ; (n) exercise such other powers and perform such other duties as may be conferred upon it by the Statutes. (6) The Chairperson of the committee shall, in respect of major works, minor works and maintenance works, have the power to sanction the payment of monthly Running Account Bills of a work, subject to such bills having been examined by the Architect, where appointed, and certified as 'fit for payment' by the Head of the Civil Engineering Department of the University or in his absence, faculty member of Civil Engineering. The bills so paid shall be put up for approval of the committee at its ensuing next meeting. (7) If there are reasonable grounds for the Chairperson of the committee to believe that there is an emergency which requires immediate action to be taken, he may exercise the powers of the committee. Such cases shall be reported by the Chairperson at the ensuing next meeting of the committee. (8) Procedure for the execution of all types of works in the University and procedure for conduct of business at the meetings of the committee shall be as prescribed by the Statutes.

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