Committees.

§59

Summary

(1) Library Committee.- (a) There shall be a library committee for administering, organising and maintaining the libraries and library services of the University. It shall consist of the following members, namely :- (i) the Vice-Chancellor- Chairperson ; (ii) three Deans of faculties, nominated by the Vice-Chancellor ; (iii) three Heads of University institutions or departments, nominated by the Vice-Chancellor ; (iv) two teachers, nominated by the Academic Council from amongst its members ; (v) the Registrar ; (vi) the Librarian- Secretary ; (b) All members of the Library Committee, other than the ex-officio members, shall hold office for a period of five years and shall not be eligible for re-nomination thereafter ; (c) The duties of the Committee shall be as follows :- (i) to provide for proper organisation and functioning of the library documentation services and updating the stock of books ; (ii) to provide for modernisation and improvement of library and documentation services ; (iii) to recommend to the Management Council fees and other charges for the use of library services by students and others ; (iv) to prepare the annual budget and proposals for development of the library, for approval of the Management Council ; (v) to submit the annual report on the functioning of the library. (2) Finance and Accounts Committee.- (a) There shall be a Finance and Accounts Committee consisting of the following members namely :- (i) the Vice-Chancellor-Chairperson ; (ii) the Pro-Vice Chancellor ; (iii) one person, nominated by the Government, not below the rank of Deputy Secretary ; (iv) the Director of Accounts and Treasuries or Director's representative, not below the rank of a Joint Director of Accounts and Treasuries ; (v) three persons, nominated by the Academic Council from amongst its members ; (vi) three persons, nominated by the Management Council from amongst its members ; (vii) the Finance and Accounts Officer-Secretary ; (b) The quorum for a meeting of the Committee shall be six; (c) All the members of the Committee other than ex-officio members, shall hold office for a term of five years ; (d) The committee shall meet at least four times a year to examine the accounts, the progress of expenditure and all new proposals involving fresh expenditure in the light of the provisions available ; (e) The annual statement of accounts and the financial estimates (budget) of the University, prepared by the Management Council shall be laid before the Finance and Accounts Committee for consideration and recommendation, and for submission thereafter to the Management Council for such action as it thinks fit ; (f) The budget shall be prepared in the following three distinct parts :- (i) maintenance ; (ii) development ; and (iii) independent project or scheme or collaborative programmes grants ; (g) The Committee shall perform the following additional functions and duties, namely :- (i) recommend to the Management Council the limits for the total recurring and non-recurring expenditure for the year, based on the income and resources of the University, including the proceeds of loans for productive work ; (ii) recommend to the Management Council productive investment and management of the University assets and resources ; (iii) explore the possibilities of, and resort to, augmenting further the resources for the development of the University ; (iv) take necessary steps to have the University accounts audited by auditors appointed by the Management Council ; (v) advise the Management Council on matters related to the administration of the property and the funds of the University ; (vi) ensure proper implementation of the Government’s orders issued from time to time, in respect of financial matters ; (vii) advise on financial matters referred to it by the Management Council, Academic Council or any other authority, body or committee or any officer of the University ; (viii) report to the Vice-Chancellor any lapse or irregularity in financial matters which comes to its notice, who may take, suitable prompt actions after assessing the seriousness of the matter or refer it to the Management Council ; (h) The other powers and duties of the committee and the procedure at its meetings shall be such as may be prescribed ; (i) The annual accounts of the University, Colleges and institutions shall be open for audit by the auditors appointed by the Government. (3) Purchase Committee.- (a) There shall be a Purchase Committee for dealing with all matters pertaining to all purchases of the University, in respect of such items where individual cost of each item exceeds rupees one lakh, at a time ; (b) The Committee shall consist of the following members, namely :- (i) the Vice-Chancellor-Chairperson ; (ii) three Heads of University institutions or departments, nominated by the Vice-Chancellor; (iii) two members, nominated by the Management Council, from amongst its members ; (iv) the Registrar ; (v) the Finance and Accounts Officer ;

(1) Library Committee.- (a) There shall be a library committee for administering, organising and maintaining the libraries and library services of the University. It shall consist of the following members, namely :- (i) the Vice-Chancellor- Chairperson ; (ii) three Deans of faculties, nominated by the Vice-Chancellor ; (iii) three Heads of University institutions or departments, nominated by the Vice-Chancellor ; (iv) two teachers, nominated by the Academic Council from amongst its members ; (v) the Registrar ; (vi) the Librarian- Secretary ; (b) All members of the Library Committee, other than the ex-officio members, shall hold office for a period of five years and shall not be eligible for re-nomination thereafter ; (c) The duties of the Committee shall be as follows :- (i) to provide for proper organisation and functioning of the library documentation services and updating the stock of books ; (ii) to provide for modernisation and improvement of library and documentation services ; (iii) to recommend to the Management Council fees and other charges for the use of library services by students and others ; (iv) to prepare the annual budget and proposals for development of the library, for approval of the Management Council ; (v) to submit the annual report on the functioning of the library. (2) Finance and Accounts Committee.- (a) There shall be a Finance and Accounts Committee consisting of the following members namely :- (i) the Vice-Chancellor-Chairperson ; (ii) the Pro-Vice Chancellor ; (iii) one person, nominated by the Government, not below the rank of Deputy Secretary ; (iv) the Director of Accounts and Treasuries or Director's representative, not below the rank of a Joint Director of Accounts and Treasuries ; (v) three persons, nominated by the Academic Council from amongst its members ; (vi) three persons, nominated by the Management Council from amongst its members ; (vii) the Finance and Accounts Officer-Secretary ; (b) The quorum for a meeting of the Committee shall be six; (c) All the members of the Committee other than ex-officio members, shall hold office for a term of five years ; (d) The committee shall meet at least four times a year to examine the accounts, the progress of expenditure and all new proposals involving fresh expenditure in the light of the provisions available ; (e) The annual statement of accounts and the financial estimates (budget) of the University, prepared by the Management Council shall be laid before the Finance and Accounts Committee for consideration and recommendation, and for submission thereafter to the Management Council for such action as it thinks fit ; (f) The budget shall be prepared in the following three distinct parts :- (i) maintenance ; (ii) development ; and (iii) independent project or scheme or collaborative programmes grants ; (g) The Committee shall perform the following additional functions and duties, namely :- (i) recommend to the Management Council the limits for the total recurring and non-recurring expenditure for the year, based on the income and resources of the University, including the proceeds of loans for productive work ; (ii) recommend to the Management Council productive investment and management of the University assets and resources ; (iii) explore the possibilities of, and resort to, augmenting further the resources for the development of the University ; (iv) take necessary steps to have the University accounts audited by auditors appointed by the Management Council ; (v) advise the Management Council on matters related to the administration of the property and the funds of the University ; (vi) ensure proper implementation of the Government’s orders issued from time to time, in respect of financial matters ; (vii) advise on financial matters referred to it by the Management Council, Academic Council or any other authority, body or committee or any officer of the University ; (viii) report to the Vice-Chancellor any lapse or irregularity in financial matters which comes to its notice, who may take, suitable prompt actions after assessing the seriousness of the matter or refer it to the Management Council ; (h) The other powers and duties of the committee and the procedure at its meetings shall be such as may be prescribed ; (i) The annual accounts of the University, Colleges and institutions shall be open for audit by the auditors appointed by the Government. (3) Purchase Committee.- (a) There shall be a Purchase Committee for dealing with all matters pertaining to all purchases of the University, in respect of such items where individual cost of each item exceeds rupees one lakh, at a time ; (b) The Committee shall consist of the following members, namely :- (i) the Vice-Chancellor-Chairperson ; (ii) three Heads of University institutions or departments, nominated by the Vice-Chancellor; (iii) two members, nominated by the Management Council, from amongst its members ; (iv) the Registrar ; (v) the Finance and Accounts Officer ;

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